Academic Policies and Procedures
Anna Maria Student Handbook
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In fulfilling our mission as a Catholic College, Anna Maria College offers a curriculum that integrates our Catholic character with our commitment to liberal and professional education. The General Education Curriculum at Anna Maria College was developed to provide all students with an educational experience that prepares them to be informed and active members of society. As a liberal arts college rooted in the Catholic tradition, AMC is committed to providing an education that fosters critical and integrated thinking, scholarly and personal exploration of religious faith and the meaning of human existence, and an appreciation for the diversity of human cultures and societies.
The pursuit of knowledge can proceed only when scholars take responsibility and receive credit for their work. Recognition of individual contributions to knowledge and of the intellectual property of others builds trust within the College and encourages the sharing of ideas that is essential to scholarship. Similarly, the educational process requires that individuals present their ideas and insights for evaluation, critique, and eventual reformulation. Presentation of others' work as one's own is not only intellectual dishonesty, but it also undermines the educational process.
Academic integrity is violated by any dishonest act which is committed in an academic context. Types of violations are listed and defined below.
Definition of Academic Integrity Violations
Promoting Academic Integrity: Roles of Community Members
Student Roles in Maintaining Academic Integrity
Students have a responsibility to maintain high standards of academic integrity in their work, and thereby to preserve the integrity of their degree. It is their duty to be familiar with, and understand, the College policy on academic integrity.
Students who become aware of a violation of academic integrity by a fellow student should respond in one of the following ways:
Students who have a grave concern that a faculty member is not living up to his or her responsibility to safeguard and promote academic integrity should speak with the faculty member directly or should bring their concern to the attention of the dean/director.
Faculty Roles in Fostering Academic Integrity
Faculty should provide students with a positive environment for learning and intellectual growth and, by their words and actions, promote conditions that foster academic integrity.
Faculty should be concerned about the impact of their behavior on students. Students are sensitive to messages communicated in informal discussions and casual faculty remarks about personal decisions and value judgments. Students are perhaps most sensitive to how responsibly faculty members fulfill their obligations to them in the careful preparation of classes, in the serious evaluation of student achievement, and in their genuine interest in and availability to students.
Faculty members/instructors should promote academic integrity in the following specific ways:
Academic deans/directors have overall responsibility for academic integrity within their schools. In particular, deans' responsibilities include the following:
When convinced that a possible violation was an honest mistake rather than purposeful dishonesty, an instructor may use the occasion to educate the student about acceptable standards for academic work. In such cases, the instructor could, for example, require the student to rewrite or correct the original assignment or to submit a substitute assignment. An instructor may not, however, fail or level other grading penalties against the student for the assignment or the course before sending the case to the School Dean/Director. Referring the case to the dean’s office ensures that the student receives due process for potential disciplinary action and allows the college to check for repeat offenses.
In all other circumstances, when the instructor believes that a case may be due to purposeful dishonesty, the following procedures will be observed:
Academic Integrity Committee
Members of the College community assigned to conduct a hearing when the Dean/Director have determined that a violation of the Student Code of Conduct may have occurred. Members of the Academic Integrity Committee shall act in a fair and impartial manner.
Academic Integrity Hearing
Conduct of Hearing
A hearing shall proceed as follows:
Notifications of Findings:
The Academic Integrity Committee will notify the student in writing of the results and penalties.
Appeal of the Academic Integrity Committee:
A student can appeal the findings of the Academic Integrity Committee to the Vice President for Academic Affairs. The decision of the Vice President of Academic Affairs is final. Only those decisions resulting in academic dismissal may be appealed to the President of the College.
Request for Clemency After Petition
After the exhaustion of appeal, a student who has been expelled or dismissed from the College may apply for a reduction in sanction based on presidential clemency. The student must put the request and the basis
for the request in writing to the President of the College within three working days of the conclusion of the petition. The President may choose to hear or dismiss the application for clemency. The President’s decision is final and cannot be appealed. The student will be notified of the President’s decision in writing.
Suspension or Dismissal
The decision as to whether suspension or dismissal is appropriate depends on the circumstances of each case.
Elements of these policies were derived from the Policies of Boston College and American University.
Students who believe that they have been unfairly graded in a course or that they deserve an adjustment in their academic status may appeal to persons in authority, providing they follow proper procedure. This appeal must occur within four (4) weeks upon issuance of the grade. The student’s first step in such an appeal must always be to confer with the instructor. If further steps are necessary, the student should see the person next in authority (Program Chair or School Dean), in which the course is taken. If a third step is needed, the student should contact the appropriate Associate Vice President of Academic Affairs based on the course in question. If no resolution is reached, the student can appeal to the Vice President for Academic Affairs. The decision of the Vice President of Academic Affairs is final. Only those decisions resulting in academic dismissal may be appealed to the President of the College.
If a student’s semester or cumulative GPA falls below 2.0, the student may be placed on academic warning or probation. At the end of each semester, the Vice President of Academic Affairs reviews all
students with a CGPA below 2.0 and places them on academic warning or probation. Any student whose academic record reflects persistent academic deficiencies is also eligible for probation, suspension or dismissal.
Please refer to the academic catalog for the official policies on student academic standing.
|1-18||Between 1.51 - 2.00||Academic Warning*|
|1-18||Between 1.00 - 1.50||Academic Probation|
|1-18||At or Below 1.00||Academic Suspension|
|19-59||Between 1.75 - 2.00||Academic Probation|
|19-59||Below 1.75||Academic Suspension|
|60 and over||Between 1.85 - 2.00||Academic Probation|
|60 and over||Below 1.85||Academic Suspension|
*A student may be placed on academic warning for only one semester.
The College reserves the right to exclude at any time any student whose academic conduct or standing is seriously deficient. A student may be forced to withdraw from the College for academic reasons when:
Normal Course Load
The normal course load for a student is five courses or 15 to 16 credits per semester. Each of these five courses must have a minimum value of three credits. One semester hour is the equivalent of one period of at least 50 minutes during each week of the semester. One semester hour is equivalent to one credit.
With the approval of the academic advisor and authorization from the Vice President of Academic Affairs, a student may enroll in a sixth course. A CGPA of 3.0 or above is expected of students seeking this approval.
Students are expected to register on the appointed day at the start of each semester. Returning students will have preregistered during the previous semester. The academic advisors will assist students in completing their individual course schedule. For more information on registration please see Academic Catalog, page 32.
If the course has been canceled or if the time has been changed and the course now conflicts with another, students may replace it with a new course when they register. However, if a student decides to change from a course that is still being offered at the same time, the student’s academic advisor must approve the change. Once the student receives approval from his/her academic advisor, s/he will make the change to the schedule through the on-line student services. The student will need his/her advisor PIN to make any changes.
Once classes have begun, students may drop or add a course during the first five class days which is considered the drop/add period. The student’s academic advisor must approve the change. Once the student receives approval from his/her academic advisor, s/he will make the change to the schedule through the on-line student services. The student will need his/her advisor PIN to make any changes.
Withdrawal from a Course
Students wishing to withdraw from a course after the drop/add deadline published in the Academic Calendar must meet with their academic advisor to discuss withdrawing from the class. If the student and the advisor agree that it is in the student’s best interest to withdraw from the class, the advisor will submit a Course Withdrawal Form to the Registrar’s Office. Once the withdrawal is processed, the student, instructor, and advisor will receive a confirmation email. The student is not considered officially withdrawn from the course unless s/he receives the confirmation email. Students should consult the academic calendar for the withdrawal deadline. Ceasing to attend classes or just notifying the Instructor does not constitute an official withdrawal. A student who fails to properly withdraw from a course will receive a grade of “F” for the course.
Students who, after matriculation, wish to transfer from one major to another within the College must meet all the requirements of the major to which they wish to transfer. A student wishing to change majors must meet with an advisor from the program which s/he intends to transfer into. If the student and the advisor agree that it would be in the best interest of the student to change majors, the new advisor will submit a Change of Major form to the Registrar’s Office. Once the change is processed, the student, the new advisor, and the previous advisor will receive a confirmation email. The change of major request is not official until the student receives this confirmation email. Students will not be allowed to pre-register or register for classes until the paperwork affecting the transfer between majors has been completed.
Anna Maria College operates on a 4-point grading system (A = 4.0). Academic standing is determined by the grades received and the corresponding quality points earned in each course. Grades are converted to quality points according to the following schedule:
|F||Failing, no quality points|
|P||Pass, not computed in quality points|
|W||Withdrawn, not computed in quality points|
At the end of each semester, the final grade report will list the courses the student has taken, along with the grades received and the quality points earned in each course. The report will also list the student’s grade point average for the semester (SGPA) and the student’s cumulative grade point average (CGPA). Grades are available on-line through Online Student Services. The final grade report will only be mailed at the student’s request.
If some serious and unavoidable circumstance prevents a student from completing a course on time, the instructor may petition the Vice President for Academic Affairs for approval to assign a grade of “I” (incomplete). A grade of incomplete is given only if the student’s coursework is substantially complete at the time s/he encounters an unavoidable circumstance. Students with more than six (6) hours of unexcused absences will not be considered for incomplete grades. The “unavoidable circumstance” must be of an emergency nature (e.g., illness) rather than a case of mere inconvenience or poor time management by the student. No student can receive a grade of “I” without prior approval from the Vice President for Academic Affairs. It is the student’s responsibility to request that the instructor submits the Petition for Incomplete to the Vice President for Academic Affairs for approval. If the Vice President for Academic Affairs approves the Incomplete, the student and instructor will receive a confirmation email from the Registrar’s Office. The Petition for Incomplete is not considered officially processed until the student receives a confirmation email. Unless otherwise noted on the petition form, the “I” will automatically convert to an “F” if the deficiency is not removed by the fourth week of the semester following the semester in which the incomplete grade is given. It is the student’s responsibility to contact the instructor to make arrangements for completing the course work and having the “I” changed to another grade.
Midterm grades will be available to students through Online Student Services after the eighth week of classes. Students should check their midterm grades to assess their progress in each of their classes. Students who are not succeeding in any of their classes should schedule a time to meet with their advisor prior to the last day to withdraw from a class with a “W” to determine if it is in the student’s best interest to withdraw from a class.
As a full-time junior or senior, students are allowed to take one elective (non-required) course each semester on a pass/fail basis. After registering for the course, students have eight weeks from the first day of class to complete the pass/fail request form at the Registrar’s office. Although the instructor will submit a regular grade to the Registrar, if students have registered “pass/fail,” the grade will be converted to either “P” or “F.” The grade “P” is not converted into quality points so it will not affect students’ quality point average. The grade “F” will affect students’ quality point average.
Grade Point Averages
The semester grade point average (SGPA) is found by dividing the total number of quality points earned by the total number of credits attempted. The cumulative grade point average (CGPA) is found by dividing the total quality points earned by the total number of credits attempted. In computing quality point averages, the policy of the College is to consider only the credits earned at Anna Maria College.
To remain eligible for federal, state, and institutional loans, grants, and work-study at Anna Maria College, a student must maintain satisfactory academic progress. All students are evaluated for academic progress on an annual basis in June for financial aid purposes. The Federal Government requires that students be evaluated both quantitatively and qualitatively. Undergraduate students, please visit Undergraduate Financial Aid Policies. Graduate students go to Graduate Student Financial Aid Policies for complete information.
Full-time and part-time students, who wish to withdraw (permanently or with intent to return) from the College are required to complete official documentation and meet with the Vice President for Student Affairs. Students participating in College or federally funded loan programs must schedule an exit interview with the Director of Financial Aid.
Students withdrawing from the College during any semester or before the final examinations or evaluations will receive no credit.
Non-attendance does not relieve a student of his/her financial obligations nor entitle the student to a refund. The charges on a student’s bill remain his/her obligation unless the student formally withdraws with the Office of Student Affairs. The student will be held responsible for the academically related charges in accordance with a schedule that is posted in the Business Office.
For the purpose of determining an official date of withdrawal from the College that will be used to complete the academic record including the determination of grades of W or F; determine any applicable refunds or charges, determine eligibility for full or partial disbursement of financial aid and all other academic and college business purposes, the following guidelines will apply:
For information regarding the AMC withdrawal and refund policy, go to Anna Maria College website under “Student Accounts”, “Tuition and Fees”. Undergraduate students may go to Undergraduate Withdrawal Policies. Graduate students may visit Graduate Student Withdrawal Policies.