Important College Policies
Anna Maria Student Handbook
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The Massachusetts Smoke-Free Workplace Law, also known as “An Act Improving Public Health in the Commonwealth” or Massachusetts General Laws, Chapter 270, Section 22, was signed by Governor Romney on June 18, 2004 with an emergency preamble making it effective on July 5, 2004. The law prohibits smoking in public and private workplaces, with very limited exceptions.
Employer is defined as “an individual, person, partnership, association, corporation, trust, organization, school, college, university or other educational institution or other legal entity, whether public, quasi-public, private or non-profit which uses the services of 1 or more employees at 1 or more workplaces, at any 1 time, including the Commonwealth or its agencies, authorities or political subdivisions.”
Employers are responsible for providing a smoke-free environment for all employees working in an enclosed (bounded by walls, with or without windows, continuous from floor to ceiling and enclosed by 1 or more doors) workplace (an indoor area under the control of the employer where 1 or more employees perform service for compensation for the employer).
Smoking (“the lighting of a cigar, cigarette, pipe or other tobacco product or possessing a lighted cigar, cigarette pipe, or other tobacco or non-tobacco product designed to be combusted and inhaled”) is prohibited in workplaces, work spaces, common work areas, classrooms, conference and meeting rooms, offices, elevators, hallways, medical facilities, cafeterias, employee lounges, staircases, restrooms,
enclosed outdoor platforms, restaurants, bars, supermarkets, theaters, auditoriums, schools, public transportation, public buildings, etc.
Designated smoking areas within a building are not permitted under the law unless one of the limited exemptions applies.
The following are exemptions where smoking may be permitted if certain conditions, exception details, and requirements are met (the full text of the law should be reviewed before deciding to permit smoking under an exemption):
Smoking may be permitted in an outdoor area, which is open to the air at all times, cannot be enclosed by a wall or side covering, and is physically separated from an enclosed work space. If doors, windows, or other openings form any part of the border to the outdoor space, the openings must be closed to prevent migration of smoke into the enclosed work space. If smoke can migrate into the enclosed work space, smoking may not be permitted in the outdoor space.
Employers must also Post “No Smoking” signs in the workplace that are clearly visible to all employees, customers, or visitors. Approved signs may be obtained from the local board of health or the Massachusetts Department of Public health, or downloaded from the DPH website:
Employers may not discriminate or retaliate against a person, who makes a complaint of a violation or furnishes information concerning a violation of the law.
Owners, managers, or other persons in control of the building, vehicle, or vessel who permit smoking in violation of the law may be fined $100 for the first violation; $200 for a second violation occurring within two (2) years of the first offense; and $300 for a third or subsequent violation within two (2) years of the second violation. Each calendar day on which a violation occurs is considered a separate offense. A business’ license to operate may be revoked or suspended for repeated, egregious violations.
An individual who violates this law by smoking in a place where smoking is prohibited is subject to a $100 penalty for each violation.
If a violation occurs in a city or town that has an ordinance or by-law that imposes a greater penalty, the local by-law or ordinance will prevail over the state law.
The law is enforced by the local board of health, the Massachusetts Department of Public Health, the local inspection department, a municipal government or its agent, and the alcoholic beverages control commission. Also, in Boston, the commissioner of health will enforce the law.
Corporations may be eligible to take a tax deduction for the amount paid for the prior purchase and installation of smoking accommodations. “Smoking accommodations” means any materials directly and necessarily used in the construction to install or modify a dedicated smoking area that is designed exclusively to reduce the presence of smoke within the building.
Anna Maria College is committed to a tobacco and nicotine free environment for the health of the AMC community and visitors. Employees, students, and visitors are restricted from using any tobacco or nicotine delivery product, including smoking, vaping, or chewing tobacco, within any college building or in any area adjacent to a building; in any vehicle owned or leased by the College; and on or adjacent to any athletic field or facility, including open air bleacher seating.
Generally, tobacco and/or nicotine use is discouraged on campus property but may occur in parking lots and on sidewalks away from building entrances as long as the use of the tobacco product or nicotine delivery system in these areas does not negatively impact others. By State law, use of tobacco products may not occur where there is the possibility that the smoke may enter a building through doors, windows, or by any means.
The College reserves the right to initiate disciplinary procedures for employees, students, and any individual found to be in violation of this policy. Retaliation against a person who makes a complaint or furnishes information concerning a violation of this Policy is strictly forbidden.
Implementation & Enforcement
All campus constituents have a collective responsibility to promote the safety and health of the campus community and, therefore, share in the responsibility of policy compliance. Individuals observed using tobacco or nicotine in any form are to be reminded in a professional and courteous manner of the College
policy. Paxton Police may issue citations to those found violating this policy. They may be reached at 508-494-9010.
Referrals for addressing repeated violations of the policy should be addressed to the Human Resources department for employees, the Director of Residence Life for students, and Paxton Police for visitors and guests.
More information about a tobacco-free workplace may be found in Massachusetts General Law, Chapter 270, Section 22, https://malegislature.gov/Laws/GeneralLaws/PartIV/TitleI/Chapter270/Section22 and on the Department of Health website http://www.mass.gov/eohhs/gov/departments/dph/programs/mtcp/.
Tobacco Products: cigarette (clove, bidi, kretek), cigar (cigarillo, little cigar), pipe tobacco, hookah or goza product, and any other smoking product. Additionally, all spit or spitless tobaccos, dissolvable tobacco, dipping tobacco, chew, snuff, or snus, in any form, is considered a tobacco product for the purpose of this policy.
Nicotine Delivery Product: any form of “e-cigarettes” or “e-cigs”. Nicotine delivery products do not include physician-prescribed “patches”.
Use includes but is not limited to, smoking, vaping, chewing, or ingesting tobacco or nicotine. Use is also defined as possession of any lit tobacco or nicotine delivery system product. Use does not preclude simple possession of unlit tobacco or nicotine delivery system products, tobacco products as a prop in performance art or a material in artistic work, or in health awareness related courses, programs or training sessions, or any other activity protected by academic freedom.
Student & Employee Support for Tobacco-Free Assistance
Students may access support for smoking cessation and other related tobacco and nicotine-free lifestyle supports through the Anna Maria Health and Counseling Office. The Health and Counseling Office is located at the east end of Trinity Hall and may be reached by calling (508) 849-3315. Services provided through the Health and Counseling Office are confidential and free to AMC students.
Employees may access smoking cessation resources through the Employee Assistance Program. The Employee Assistance Program may be accessed through the College’s employee intranet portal and is provided by Lifescope’s E4Health program.
Anna Maria College provides a limited number of lockers for use by current commuting undergraduate students. Lockers are the property of Anna Maria College. Students misusing lockers and/or violating this policy may be subject to disciplinary action under the Anna Maria College Student Code of Conduct. Any questions about this policy should be directed to the Dean of Student Life.
Anna Maria College makes its computing facilities and network available for the use of undergraduate students, graduate students, faculty and staff of the College. Those who use the Anna Maria College computing facilities or network do so as members of the College community and are expected to conduct themselves accordingly.
The continued ability to use the network and computing facilities of the Anna Maria College is a privilege, granted only to the qualifying members of the College community. As such, a responsibility for the proper utilization of such facilities lies with the user.
The conditions, which constitute this agreement, are listed below:
Every user is responsible for the integrity of the College computing resources.
It is the policy of the IT department at AMC that only the amcat.edu account be used for student academic and business electronic communications. All official electronic communication initiated by College offices for students are sent to students’ College e-mail accounts. This applies to all students. It is important that students check their AMC Webmail often. Students who need help with the login should contact the IT department at .
The Dining Hall is considered a “closed” room: students and guests using the Dining Hall must purchase a meal to be in the room during meal hours. The Hub is considered an "open" room: all members of the Anna Maria College community and guests are welcome. All patrons of the Dining Hall and Hub are expected to abide by the following policy. This Policy will be enforced under the Anna Maria College Student Code of Conduct. All members of the AMC community are urged to bring possible violations of this policy to the immediate attention of the Dining Hall or Hub Manager on Duty.
Under the Family Educational Rights and Privacy Act (FERPA), Anna Maria College students are afforded certain rights when it comes to education records. The information below outlines these rights:
Disclosure of personally identifiable information
Education records are not accessible to a parent or guardian without a student’s written consent unless the parent/guardian provides a certified copy of the most recent Federal income tax return that shows the student is a dependent. Even if a parent shows that the student is a dependent, FERPA allows but does not require, the College to release the education record.
If the College believes it is in the student’s best interest, information from the education record may be released to a parent/guardian in cases such as:
A student has the right to consent to disclose personally identifiable information contained within his/her education record, except where FERPA authorizes disclosure without consent. Information may be released:
Type of Record Kept at Custodian/Office
|Academic, Placement, Directory Information||Registrar - Cardinal Cushing Hall|
|Academic Progress/Grades||Vice President for Academic Affairs - Trinity Hall|
|Discipline||Vice President for Student Affairs - Trinity Hall|
|Financial Records||Chief Financial Officer - Cardinal Cushing Hall|
Access to Education Records
If a student wishes to inspect and review his/her education records, he/she should make a request in writing to the custodial office of the specific record he/she wishes to review. See the table above for the correct custodial office for a specific record. If a student does not know to which custodial office to make the request, he/she may contact the Registrar. The custodial office must respond to the written request within 45 calendar days. When a record contains information about more than one student, the requesting student may inspect and review only the portion of the record which relates to him/her. The College reserves the right to charge the student for copying, copying time, and postage should such services be requested.
The College may refuse access to the following records:
Amendment of Education Records
If a student believes that his/her education record is inaccurate or misleading, he/she may make a request in writing to the appropriate custodial office, identifying which records he/she wishes to have amended and provided supporting documentation as to why he/she desires the amendment. Anna Maria College may comply with the request to amend or it may decide not to comply.
If the College decides not to comply, the Registrar will notify the student of the decision and advise him/her of his/her right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of the student’s rights. Upon request by the student for a hearing, the Registrar will arrange for a hearing and notify the student of the date, place, and time of the hearing. The hearing will be conducted by a hearing officer who is a disinterested party; however, the hearing officer may be an official of the College. The student shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the education record. The student may be assisted by one or more individuals, including an attorney.
Directory Information/Privacy Blocks
Anna Maria College designates “directory information” as student ID number; first name; last name; class; major; AMC email address; photograph; enrollment status; participation in officially recognized activities and sports; degrees, honors, and awards received; and AMC mailing address. For varsity athletes, “directory information” also includes height, weight, hometown, and home state. If a student does not wish to have his/her directory information released, he/she must complete within two weeks of the beginning of the academic term a nondisclosure form available in the Registrar’s Office in Cardinal Cushing Hall. Once a student completes and submits this form, his/her directory information will be withheld for life, even after he/she is no longer a student unless he/she rescinds the request in writing to the Registrar’s Office.
College Officials with Legitimate Educational Interests
A student’s education records may be disclosed, without consent, to College officials with legitimate educational interests. These include, but are not limited to other than as limited by FERPA policy, people employed by the College in administrative, supervisory, academic, research, or support staff roles (including Paxton Police personnel and health staff); people contracted by the College as an agent for the College to perform particular services (such as an attorney, auditor, food services, maintenance/housekeeping services, or collection agent); people serving on the Board of Trustees; students serving on official committees or assisting other school officials in performing tasks; or
volunteers or other non-employees with legitimate educational interests. A legitimate educational interest is present if the College official needs to review an education record in order to fulfill professional responsibilities.
Filing a Complaint
If a student feels that the College has failed to comply with FERPA requirements, he/she has the right to file a complaint with the U.S. Department of Education’s office that administers FERPA at:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Anna Maria College students are required to carry a valid AMC I.D. card with them at all times when they are on campus or attending an AMC-sponsored event. This card must be presented at once when requested by any College official, including, but not limited to, Paxton Police, Residence Life Professional Staff, and Resident Assistants. Lending the AMC I.D. card is not allowed. The AMC I.D. card remains the property of Anna Maria College and must be surrendered by the student upon request of any College official.
All students are expected to maintain their I.D. card during any semester that they are enrolled. If an I.D. card is lost or stolen, it should be reported immediately to Paxton Police, (508) 494-9010. A replacement I.D. card for a lost, stolen, or damaged I.D. card will be issued for a fee by the Office of Student Affairs, the upper level of the Bishop Flanagan Campus Center.
Violation of this policy will result in disciplinary action under the Student Code of Conduct.
According to the Office of the Jury Commissioner of the Commonwealth of Massachusetts,
“Under the law, those who live in Massachusetts for at least 50% of the year (like most students) are eligible for jury duty, regardless of their state of residence. People who live in the state for that long a period of time are considered to be part of the community, and must be included in the jury pool to ensure a representative “jury of one’s peers.” If your date is inconvenient because it conflicts with your class schedule, you may reschedule to another date of your choosing, provided it is within one year of your original service date.”
It is not unusual for students residing in Worcester County to be summoned to serve as trial jurors. Jury service, on a short-term basis, can provide students with a good opportunity to fulfill one of their important responsibilities as members of the community. Anna Maria College supports students in their fulfillment of this civic duty.
Students should carefully read all materials they receive with their summons to service, which contain helpful information about confirming, postponing, rescheduling, or relocating service, and address many of the most frequently asked questions. Jury duty is an important legal obligation, and those who fail to respond are subject to criminal prosecution.
Students who must miss class in order to fulfill their jury service requirement should notify each of their instructors of the summons and make arrangements to complete any missed assignments. The Vice President for Academic Affairs’ Office in Trinity Hall, first floor, may be able to assist you in making arrangements for missed class time due to jury service. Students will be required to furnish their summons notice or the certificate of service when making these arrangements.
If you have any questions about jury duty, including confirming, postponing, rescheduling, or limiting your service, please consult this link: http://www.mass.gov/courts/jury/index2.htm
Section 2B of Chapter 151C of the General Laws of Massachusetts law states:
Any student in an educational or vocational training institution, other than a religious or denominational educational or vocational training institution, who is unable, because of his/her religious beliefs, to attend classes or to participate in any examination, study, or work requirement on a particular day shall be excused from any such examination or study or work requirement, and shall be provided with an opportunity to make up such examination, study, or work requirement which he/she may have missed because of such absence on any particular day; provided, however, that such makeup examination or work shall not create an unreasonable burden upon such school. No fees of any kind shall be charged by the institution for making available to the said student such opportunity. No adverse or prejudicial effects shall result to any student because of his/her availing himself/herself of the provisions of this section.
If you believe that you are covered by this law, and you wish to exercise your privilege under this law, you may apply, in writing using your AMC email account, to the Vice President for Academic Affairs for an excused absence. This request must be made within fifteen (15) calendar days after the day of the start of classes each semester, or five (5) working days before the day of the religious observance, if the observance comes within fifteen (15) days after the day of the start of classes. In the application, you must name the religious observance, the religion encouraging the observance, and the exact period that the absence will cover.
In order for your request to be honored, the religion in question must be one recognized by the United States Internal Revenue Service as one which is eligible for tax exemption under Federal Law. The Vice President for Academic Affairs, or designee, will determine that the given religion is so recognized. If the religion does not qualify under this definition, your request will be denied.
In addition, the Vice President for Academic Affairs, or designee, will determine whether or not any “makeup examination or work” will place an “unreasonable burden” upon the institution. If in the judgment of the Vice President for Academic Affairs, or designee, the terms of your request place an “unreasonable burden” on the institution, your request will be denied.
If your request is approved by the Vice President for Academic Affairs, or designee, you and the instructors in each of your classes will be notified of the decision by the Vice President for Academic Affairs Office within ten (10) working days after receipt of the request.
If your request is denied, the denial, accompanied by the reason for the denial, will be sent to you at your AMC email address by the Vice President for Academic Affairs office within ten (10) working days after receipt of the request. If you feel that your request has been denied without good cause, you may file a written appeal, using your AMC email account, with the College President, within five (5) working days of the decision being sent. The decision of the President is final.
Anna Maria College employs CCTV technology to assist Paxton Police and AMC’s Conduct Code Administrator in the protection of the College community and deterrent of criminal activity and Conduct Code violations. All monitoring is conducted in an ethical, professional and legal manner. Monitoring will be of public areas only. It is the intent of the College’s policy on CCTV use to achieve a reasonable balance of priorities, a respect for privacy and sensitivity to the possibility of misuse. All cameras in use are visible with there being no attempt to hide their presence.
It is important to understand that Anna Maria College does not continuously monitor CCTV cameras. Specific signage stating this policy can be found in selected areas across campus. Whereas this CCTV technology is an example of the College’s continuing commitment to helping students and staff enjoy a safe and secure community; the College encourages the community to employ sensible security and safety precautions such as: not leaving keys in vehicles, always locking vehicles and rooms, safeguarding campus ID cards and not leaving valuables such as laptop computers, cameras, GPS units and purses in plain sight inside vehicles.